Email Account Settings

I'm over inbox zero. I've achieved it a few times but the emails quickly pile up again. Here are the rules I actually follow when it comes to my inbox: 1. The 15-second rule. If an email takes less than 15 seconds to reply to, reply immediately. Don't overthink it. Don't mark it unread. Most people think "I'll come back to it," but that's going to end up taking you over 15 seconds by the time you re-open the email next time, think of your reply, and hit send. Just do it the first time around. 2. The 3 Emails System. Stop using one email for everything. I have 3 key email addresses: my normal work email, my spam email, and my finances email. Work email: This is for people I want to be able to reach me. All business is done using this email. Spam email: any newsletters I subscribe to. Anytime I make a purchase online. If Sephora offers me a free birthday gift in exchange for my email. Finances email: all banks, credit cards, retirement accounts, etc. Any important finance stuff that I definitely do not want to miss. This email address only gets shared with financial institutions. 3. The Block Generously rule. I have zero tolerance for spammers and cold emails. If I did not consent to you emailing me, I don't want an email from you. With automation tools, most cold emailers will continue to email you. You receive the initial email, then the "Hey, did you see my previous email?" and then 3-5 more after that. It's better to just block them immediately. On Gmail, just click the three dots, go to the dropdown and click "block". Saves you a lot of time. I'm always looking to add new rules that'll save me time - so let me know your best in the comments!

It amazes me how few people know about + addressing for emails and how useful they are. 🙈 What is + addressing? 🤔 Basically, you can add a + after the username part of your email address and then write any unique word you want afterwards and this will still be a valid email address you can receive on. 🤯 For example if your email address is joe.bloggs@company.com, you can also use joe.bloggs+LinkedIn@company.com as an email address. If anyone were to send an email to this address you would still receive it and you'll see the full email in the To: field. Why is this useful? 💡 1️⃣ If you're going to an Expo where you have to put in your email address so that everyone can scan your badge and spam you for months on end afterwards, you could use joe.bloggs+ExpoName@company.com. This way you'll still receive your registration information and you can keep the email working for a couple of weeks after the event so you get emails from people you want to hear from, then set up a rule to junk all future emails to that address. 2️⃣ Let's say you need to sign up for something that requires a unique email address but you've already used your work one. Create another just by adding a +word. 3️⃣ Additional security method. I've spoken a lot over the years about having unique passwords for every website you sign up to. This is because if a hacker steals your email address and password and you use the same password for multiple applications, you're at a big risk of being breached on other accounts. So if you also have unique usernames: joe.bloggs+Amazon joe.bloggs+PayPal etc Then it makes it even harder for hackers to break into your accounts. Plus, if an account email address is compromised and leaked, you'll know exactly where it was leaked from. This is also useful to work out whether companies are selling your data. Are you already using + addressing in your life and do you have other examples of how you're using them? Did you even know this was a thing? Let me know in the comments 👇🏻 #ithintsandtips #email #security #spam

Email addresses aren’t just a contact. They’re actually potential gateways, too. Your email address opens a door to your digital life. Once you share it, you’re opening up a door - not just to communication, but to unwanted attention, clutter, phishing - or even worse. Your email address is that crucial, so treat it with the security it deserves: ✍ Use a unique email address for each service you sign up for. Add the name of the website or company to it. This way, if leaked, you are aware and can address it. ✍ Make those addresses random, long, unguessable. Every company has a info@ email address. Guess what email address receives a lot of spam? ✍ Rotate them, and invalidate any that get misused.  ✍ Keep a personal email address that you only share with family and friends. Consider using email aliasing services. They’re often free, quick to set up, and allow you to create personalized addresses on the fly. This way, you can track who’s respecting your privacy, and who isn’t. As always, stay secure my friends! #EmailAliasing #Passwords #CyberSecurity