Email Security Features

During the holidays, I met a small business owner living through every leader’s nightmare. A single fraudulent invoice made it past lack of email security. A standard AP workflow didn’t have enough verification steps. And now $350,000 is gone. No cyber insurance. Now they’re dangerously low on cash, and layoffs are likely. And when that happens, it doesn’t just affect the owner. It affects employees and their families too. People who did nothing wrong. The cost of “good enough” controls can be catastrophic. With the right technical guardrails, that invoice shouldn’t have landed in the inbox in the first place. And with the right process guardrails, one email shouldn’t be able to redirect that kind of money. This isn’t about blaming the AP person or the owner. They’re victims of cyber crime. It’s not about who’s at fault. It’s about the new responsibility every small business leader has: to protect their business, and their people, from cyber crime. The hard part is that small business leaders aren’t cyber risk experts. And a lot of general IT professionals aren’t either, at least not when it comes to cyber risk management. That’s why I believe every small business needs a seat at the table for an MSP that truly specializes in cyber risk management. Because renewing your firewall and antivirus each year just isn’t enough anymore. #JasonMakevich #Cybersecurity #SmallBusiness #RiskManagement #BusinessLeadership #Fraud #BEC #CyberResilience #MSP

𝗪𝗵𝘆 𝗬𝗼𝘂 𝗦𝗵𝗼𝘂𝗹𝗱 𝗘𝗺𝗽𝗵𝗮𝘀𝗶𝘇𝗲 𝗘𝗺𝗮𝗶𝗹 𝗦𝗲𝗰𝘂𝗿𝗶𝘁𝘆 𝗮𝗻𝗱 𝗣𝗿𝗼𝘁𝗲𝗰𝘁𝗶𝗼𝗻 Email is a critical communication tool, but it is also the most targeted attack vector for cybercriminals. Neglecting email security can expose individuals and organizations to significant risks, including data breaches, financial loss, and reputation damage. 𝗛𝗲𝗿𝗲’𝘀 𝘄𝗵𝘆 𝗶𝘁 𝗱𝗲𝘀𝗲𝗿𝘃𝗲𝘀 𝘆𝗼𝘂𝗿 𝗮𝘁𝘁𝗲𝗻𝘁𝗶𝗼𝗻: 𝟭. 𝗘𝗺𝗮𝗶𝗹 𝗶𝘀 𝘁𝗵𝗲 𝗚𝗮𝘁𝗲𝘄𝗮𝘆 𝘁𝗼 𝗖𝘆𝗯𝗲𝗿 𝗧𝗵𝗿𝗲𝗮𝘁𝘀 ◼️   Phishing Attacks trick users into sharing sensitive data or installing malware. ◼️   Business Email Compromise (BEC) targets organizations by impersonating executives for fraudulent transactions. ◼️   Malware Distribution through malicious links and attachments can cripple operations. 🔍 𝗙𝗮𝗰𝘁: 𝟵𝟬% 𝗼𝗳 𝗰𝘆𝗯𝗲𝗿𝗮𝘁𝘁𝗮𝗰𝗸𝘀 𝘀𝘁𝗮𝗿𝘁 𝘄𝗶𝘁𝗵 𝗲𝗺𝗮𝗶𝗹. 𝟮. 𝗙𝗶𝗻𝗮𝗻𝗰𝗶𝗮𝗹 𝗮𝗻𝗱 𝗥𝗲𝗽𝘂𝘁𝗮𝘁𝗶𝗼𝗻𝗮𝗹 𝗜𝗺𝗽𝗮𝗰𝘁 A single compromised email can lead to: ◼️   𝗙𝗶𝗻𝗮𝗻𝗰𝗶𝗮𝗹 𝗟𝗼𝘀𝘀: Fraudulent transactions or ransomware demands. ◼️   𝗗𝗼𝘄𝗻𝘁𝗶𝗺𝗲: Operational disruptions caused by malware. ◼️   𝗥𝗲𝗽𝘂𝘁𝗮𝘁𝗶𝗼𝗻 𝗗𝗮𝗺𝗮𝗴𝗲: Loss of trust from clients and stakeholders due to data leaks. 𝟯. 𝗚𝗿𝗼𝘄𝗶𝗻𝗴 𝗦𝗼𝗽𝗵𝗶𝘀𝘁𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗼𝗳 𝗧𝗵𝗿𝗲𝗮𝘁𝘀 Cybercriminals are evolving rapidly with: ◼️   Targeted spear phishing campaigns. ◼️   AI-driven attacks that bypass traditional filters. ◼️   Exploits through public networks like Wi-Fi hotspots. 𝟰. 𝗟𝗲𝗴𝗮𝗹 𝗮𝗻𝗱 𝗖𝗼𝗺𝗽𝗹𝗶𝗮𝗻𝗰𝗲 𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀 ◼️   Regulations like GDPR, HIPAA, and other data protection laws mandate robust email security to safeguard sensitive information. Non-compliance can result in hefty penalties. 𝟱. 𝗛𝗼𝘄 𝘁𝗼 𝗦𝗲𝗰𝘂𝗿𝗲 𝗬𝗼𝘂𝗿 𝗘𝗺𝗮𝗶𝗹𝘀 ◼️   𝗨𝘀𝗲 𝗘𝗻𝗰𝗿𝘆𝗽𝘁𝗶𝗼𝗻: Protect email data in transit and at rest. ◼️   𝗜𝗺𝗽𝗹𝗲𝗺𝗲𝗻𝘁 𝗔𝗻𝘁𝗶-𝗣𝗵𝗶𝘀𝗵𝗶𝗻𝗴 𝗦𝗼𝗳𝘁𝘄𝗮𝗿𝗲: Block malicious emails before they reach the inbox. ◼️   𝗧𝗿𝗮𝗶𝗻 𝗬𝗼𝘂𝗿 𝗧𝗲𝗮𝗺: Educate employees to recognize phishing attempts and report suspicious activity. ◼️   𝗔𝗱𝗼𝗽𝘁 𝗠𝘂𝗹𝘁𝗶-𝗙𝗮𝗰𝘁𝗼𝗿 𝗔𝘂𝘁𝗵𝗲𝗻𝘁𝗶𝗰𝗮𝘁𝗶𝗼𝗻 (𝗠𝗙𝗔): Add an extra layer of defense for email accounts. 𝗧𝗵𝗲 𝗕𝗼𝘁𝘁𝗼𝗺 𝗟𝗶𝗻𝗲: Email security is not optional - it’s essential. By protecting your inbox, you safeguard your data, finances, and reputation, ensuring business continuity in an increasingly risky digital world. 🔒 𝗦𝗲𝗰𝘂𝗿𝗲 𝘆𝗼𝘂𝗿 𝗲𝗺𝗮𝗶𝗹𝘀 𝘁𝗼𝗱𝗮𝘆 - 𝗱𝗼𝗻’𝘁 𝘄𝗮𝗶𝘁 𝗳𝗼𝗿 𝗮 𝗯𝗿𝗲𝗮𝗰𝗵 𝘁𝗼 𝘁𝗮𝗸𝗲 𝗮𝗰𝘁𝗶𝗼𝗻! #Cybersecurity #EmailSecurity #Emails #DataProtection #Awareness #Tips

Case Study. Must read. Fixing Gmail deliverability isn’t as simple as changing your IP or switching platforms. In one real case: A brand moved to a dedicated IP on their ESP’s advice, hoping it would fix domain reputation issues. Warm-up was done correctly. SPF, DKIM, and DMARC were all passing. But Gmail Postmaster reputation dropped to "bad" and stayed there Gmail inbox placement went to 0%. CTRs were around 0.2%, and nothing improved. The core issue wasn't technical. It was behavioral. Their student emails were opt-in. But corporate emails came from purchased ZoomInfo lists. Gmail picked up on this and punished the entire domain. Changing IPs just exposed the issue faster. Their suppression logic also made things worse: 1. Users were suppressed only after 10 sends with no clicks 2. That means 10 chances to hurt domain reputation 3. Engagement-based filtering is strict 4. If people don’t interact, Gmail assumes your content is unwanted Technical setup wasn't perfect either: 1. Their signup API lacked rate limits 2. Bots were likely abusing the form 3. This led to emails being sent to fake or unverified addresses More bad signals sent to Gmail A "0% spam complaint rate" looked good on paper, but it was misleading. If no one sees your email in the inbox, they can’t complain. That’s a sign your emails are already deep in spam. Should you ever change IPs? Yes, if recommended by an experienced deliverability expert because the IPs are burnt and beyond recovery anytime soon. But only after identifying and fixing the root cause. Changing IPs without fixing your behavior is just a temporary patch What can actually help? Along with all other best practices, 1. Stop mailing Gmail users for a while. 2. Start fresh with small, high-quality segments. 3. Promote your email content on your website or social media to drive awareness. Good deliverability doesn’t come from tools or IPs. It comes from permission, relevance, and engagement. I have seen a lot of marketers with no optin lists but with content relevance and positive engagement they are doing great. If Gmail doesn’t see real interest in your emails, nothing else will matter. Happy to chat if you're navigating a similar situation. #email #emailmarketing

Having anti-virus software DOES NOT give you a free pass against phishing threats.  They do not prevent your users from falling for sophisticated social engineering attacks. No amount of legacy anti-virus software can stop an employee from entering their Office 365 credentials into a devious phishing site.  Or keep an executive from approving a multi-million dollar fraudulent transaction.  Phishing has evolved way beyond just malware delivery. Increasingly, it's a complex, multi-vector con job targeting your most important asset - your people.  Phishers don't always need an infected device to succeed; just uninformed recipients. Here are 4 steps you can take to mitigate risks:   1. 𝐄𝐦𝐩𝐥𝐨𝐲𝐞𝐞 𝐓𝐫𝐚𝐢𝐧𝐢𝐧𝐠 𝐚𝐧𝐝 𝐀𝐰𝐚𝐫𝐞𝐧𝐞𝐬𝐬 𝐏𝐫𝐨𝐠𝐫𝐚𝐦𝐬: Regular training sessions with mock phishing scenarios can help employees recognize and avoid phishing attempts. This is crucial as phishing attacks often rely on tricking users into giving away their information. 2. 𝐃𝐲𝐧𝐚𝐦𝐢𝐜 𝐎𝐛𝐟𝐮𝐬𝐜𝐚𝐭𝐢𝐨𝐧: This is a technique where the information presented to potential attackers is constantly changing, making it difficult for them to gain a foothold. It can be particularly effective in protecting against phishing attacks that rely on gathering information about the system or the users. 3. 𝐏𝐡𝐢𝐬𝐡𝐢𝐧𝐠-𝐑𝐞𝐬𝐢𝐬𝐭𝐚𝐧𝐭 𝐌𝐮𝐥𝐭𝐢-𝐅𝐚𝐜𝐭𝐨𝐫 𝐀𝐮𝐭𝐡𝐞𝐧𝐭𝐢𝐜𝐚𝐭𝐢𝐨𝐧 (𝐌𝐅𝐀): While MFA is a common recommendation, using a phishing-resistant MFA adds an extra layer of security. This could involve using hardware tokens or biometric data, which are much harder for a phishing attack to replicate. 4. 𝐈𝐧𝐯𝐞𝐬𝐭 𝐢𝐧 𝐚 𝐂𝐨𝐦𝐩𝐫𝐞𝐡𝐞𝐧𝐬𝐢𝐯𝐞, 𝐌𝐮𝐥𝐭𝐢-𝐋𝐚𝐲𝐞𝐫𝐞𝐝 𝐄𝐦𝐚𝐢𝐥 𝐒𝐞𝐜𝐮𝐫𝐢𝐭𝐲 𝐒𝐨𝐥𝐮𝐭𝐢𝐨𝐧: Invest in a comprehensive, multi-layered, anti-phishing security solution that covers all aspects of your business. That means adding a specialist cloud email security solution like MailGuard, to your email security stack.   Modern phishing protection must blend cutting-edge technology with comprehensive security awareness.  Believing otherwise is the real virus that can leave you vulnerable.

If You’re Storing Client Data in Email, You Might as Well Hand It to Hackers Each week I receive 10-15 random emails from Law Firms all over the US that have clearly been hacked (because I am not a client of any of them). THIS IS A PROBLEM. - for more reasons than just my cluttered inbox. Law firms handle some of the most sensitive client data imaginable—financial records, medical documents, legal strategies, and personally identifiable information (PII). Yet, too many firms still use email like a filing cabinet. Here’s the reality: Email is NOT secure storage. Why? 📧 Emails get hacked daily and business email compromise (BEC) scams cost billions each year. 🔓 Attachments sit unsecured in inboxes, waiting for a breach. 🕵️ Phishing attacks target law firms because attackers know email is the weakest link. Now, imagine this: A cybercriminal gains access to your email. They don’t just steal client data—they sell it on the Dark Web, use it for fraud, or leak it to the opposition. 🚨 What should law firms do instead? ✅ Use a secure document management system—encrypted and access-controlled. ✅ Implement end-to-end encrypted communication tools for client discussions. ✅ Enforce strict email retention and deletion policies—keep only what’s necessary. ✅ Train employees on email security—human error is the #1 risk, BUT your employees SHOULD be your best defenders (if trained correctly). 💡 Cybersecurity isn’t just an IT issue—it’s a fiduciary duty. Your clients trust you to protect their data. Don’t let an outdated habit destroy that trust. 👇 What’s your law firm doing to secure client communications? Or is it? #CyberSecurity #LawFirms #DataProtection #ClientTrust #BECScams #GoldShieldCyber #KnowledgeIsProtection #CyBUrSmart

Let’s face it—despite next-gen firewalls and endpoint protection, most breaches still start the old-fashioned way: through email and web browsers. Why? Because they’re the tools we use every day, and that makes them the easiest to exploit. The Problem ✔ Email is a hacker’s best friend—phishing, BEC scams, and weaponized attachments keep evolving. Even with filters, one cleverly disguised email can bypass defenses and trick even savvy users. ✔ Browsers are the wild west—malicious ads, drive-by downloads, and rogue extensions turn routine web browsing into a minefield. And with SaaS apps everywhere, employees are constantly logging into new (and sometimes risky) sites. Basic spam filters and antivirus won’t cut it anymore. Attackers use AI-generated messages, zero-day exploits, and social engineering to slip past traditional defenses. What Actually Works ✅ AI-powered email filtering that detects subtle phishing cues (not just obvious spam). ✅ Browser isolation or strict extension controls to stop malicious code before it executes. ✅ Zero Trust policies—because assuming "trusted" users or devices is a recipe for disaster. ✅ Ongoing security training—because human error is still the weakest link. The Bottom Line If your security strategy isn’t obsessed with locking down email and browsers, you’re leaving the front door wide open. #CyberSecurity #EmailSecurity #BrowserSecurity #ZeroTrust #Phishing

Phishing used to be easy to spot—bad grammar, generic greetings, and outlandish claims offering millions. But today, AI has changed the game. It is helping attackers craft flawless, personalized, and highly convincing messages that mimic real conversations. These emails don’t just look legitimate—they sound like your boss, your colleague, or your financial institution. With AI, threat actors can now: 🔹𝐒𝐜𝐚𝐥𝐞 𝐬𝐩𝐞𝐚𝐫-𝐩𝐡𝐢𝐬𝐡𝐢𝐧𝐠 𝐚𝐭𝐭𝐚𝐜𝐤𝐬 that once took time. 🔹𝐁𝐲𝐩𝐚𝐬𝐬 𝐭𝐫𝐚𝐝𝐢𝐭𝐢𝐨𝐧𝐚𝐥 𝐬𝐞𝐜𝐮𝐫𝐢𝐭𝐲 𝐦𝐞𝐚𝐬𝐮𝐫𝐞𝐬 like keyword-based spam filters and URL detection techniques. 🔹𝐄𝐱𝐩𝐥𝐨𝐢𝐭 𝐭𝐫𝐮𝐬𝐭 𝐚𝐧𝐝 𝐮𝐫𝐠𝐞𝐧𝐜𝐲 by posing as senior executives, vendors, or IT support The result? Employees are no longer just skimming suspicious emails—they’re engaging with them. Traditional defences like spam filters and one-time security awareness training aren’t enough to stop it. Organizations need a multi-layered email security strategy that goes beyond outdated methods. ✅ 𝐈𝐧𝐯𝐞𝐬𝐭 𝐢𝐧 𝐀𝐝𝐯𝐚𝐧𝐜𝐞𝐝 𝐓𝐡𝐫𝐞𝐚𝐭 𝐃𝐞𝐭𝐞𝐜𝐭𝐢𝐨𝐧 Adopt solutions that leverage real-time behavioural analytics and machine learning to identify anomalies in email communication. ✅ 𝐄𝐧𝐡𝐚𝐧𝐜𝐞 𝐄𝐦𝐩𝐥𝐨𝐲𝐞𝐞 𝐓𝐫𝐚𝐢𝐧𝐢𝐧𝐠 Transition from generic phishing awareness to targeted training that exposes the evolving tactics of AI-powered attacks. Simulated phishing exercises that mimic current threats can help build resilience. ✅ 𝐈𝐦𝐩𝐥𝐞𝐦𝐞𝐧𝐭 𝐌𝐮𝐥𝐭𝐢-𝐅𝐚𝐜𝐭𝐨𝐫 𝐕𝐞𝐫𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧 Encourage protocols such as secondary confirmation for sensitive transactions or requests, particularly those that deviate from the norm. ✅ 𝐑𝐞𝐠𝐮𝐥𝐚𝐫𝐥𝐲 𝐔𝐩𝐝𝐚𝐭𝐞 𝐚𝐧𝐝 𝐓𝐞𝐬𝐭 𝐃𝐞𝐟𝐞𝐧𝐬𝐞𝐬 Cybersecurity isn’t a set-it-and-forget-it deal. Continuously refine your email security protocols and conduct regular assessments to ensure your defences adapt to emerging threats. AI has made phishing smarter. Are we making our defences smarter, too? #EmailSecurity #CyberSecurity #AI

I burned through $15K perfecting cold email copy. Here's what I learned when I focused on deliverability instead. While I was obsessing over subject lines and CTAs, most of my emails were landing in spam folders. I had killer copy that nobody ever saw. But here's what happened when I fixed the infrastructure piece first… I went from ignored emails to 800,000+ monthly sends at ColdIQ. If your cold emails aren't working, deliverability beats copy every single time. WHY DELIVERABILITY IS EVERYTHING: 1. Perfect copy means nothing in spam. You can have killer targeting, perfect messaging, incredible offers... but if your email lands in spam? Game over. 2. It compounds everything else. Once your domain reputation is down, even your transactional emails start getting flagged and won't get delivered anymore. So how do you make your email in the primary? 1. Protect your main domain. Never send cold emails from your primary domain. We use 70+ secondary domains to keep our brand safe and our main inbox clean. 2. Distribute volume across multiple mailboxes. Set up 140+ mailboxes across those domains. Keep it under 50 sends per day per domain. High volume too early = instant red flag. 3. Get your technical foundation bulletproof. Set up SPF, DKIM, and DMARC authentication. Without proper technical set-up, you're flagged as suspicious by default. 4. Warm up. Send nothing for 2 weeks. Use premium warm-up tools to build trust gradually with ESPs. Ramp slowly to avoid triggering their spam filters. Patience here pays dividends later. 5. Natural variation. Use Spintax or tools like Twain to introduce variations in your messaging. Even small variations help you avoid the repetition triggers that scream "mass email blast" to spam filters. Remember, list quality plus message still matter most. Even with perfect infrastructure, if your list is off and your message is weak, you'll still land in spam. Deliverability gets you to the inbox, but the relevance keeps you there. Monitor everything rigorously. Use tools to track your sender reputation across all ESPs. We check deliverability rates daily (it's that critical). Infrastructure gets you to the inbox, but your targeting plus messaging determines what happens next. I've put together a 7-day GTM crash course that includes our exact setup, authentication templates, and the monitoring systems we use to protect the campaigns of our 70 clients. Reply with "SETUP" if you want access before your next campaign goes live.

Your emails aren’t bad. They’re just invisible. They’re not getting ignored. They’re not even being seen. This took me time to learn. - We spent weeks rewriting copy. - Tweaked subject lines. - Optimised CTAs. - A/B tested everything. Still… • Open rates were a horror show • Replies = zero • Campaigns felt broken So we assumed one thing: “The messaging sucks” It didn’t. The truth was way worse. Most of our emails never even made it to the inbox. They were: • Sitting in spam • Buried in promotions • Silently blocked • Or never delivered at all “No replies” meant zero visibility. That’s when I realised: Email marketing has a hidden layer nobody talks about. It is deliverability. And it’s brutally unforgiving. • Bad sender reputation = filtered • No warmup = flagged • Wrong DNS setup = distrusted • Sudden volume spikes = punished You can write the best email of your life… And Gmail will still bury it. That’s exactly what Warmy fixes. The part you can’t see. Here’s what actually happens behind the scenes: • Your mailbox gets warmed up with real human-like activity • Emails get opened, replied, clicked automatically • Spam emails get moved back to inbox • Trust signals build with providers over time Result? Your emails start landing where they’re supposed to. The inbox. And it goes deeper: • You see where emails land (inbox vs spam vs promotions) • You track domain health, spam rate, authentication • You fix issues before campaigns die • You get real-time alerts when something breaks It’s basically a visibility engine for your emails. Because here’s the uncomfortable truth: Most marketers are optimizing the last 10% While ignoring the first 90%. If your email isn’t seen, Nothing else matters. Warmy flips that. It makes sure your emails actually exist… In the inbox. And once that happens? Everything else starts working. - Open rates go up. - Replies come back. - Campaigns finally make sense. If your emails feel invisible right now… Fix where they land. Try here: https://lnkd.in/eamEKy2r What do you think about using AI to accelerate your email workflows? Comment below 👇 #WarmyPartner 

One day, your open rates drop. Replies slow down. Your best-performing sequences suddenly stop working. By then, your sender reputation is already damaged. Recovery takes weeks—if not longer. Most cold emailers don’t realize their mailboxes are getting flagged until it’s too late. Instead of fixing burned mailboxes, prevent them from getting flagged in the first place. Why mailboxes get burned If you’re seeing lower open rates, more bounces, or emails landing in spam, one of these could be the problem: ✖️ Sending too many emails too fast A sudden spike in volume raises red flags with spam filters.   ✖️ Low engagement rates If people aren’t opening or replying, algorithms assume your emails aren’t wanted. ✖️ Spam complaints & bounces Too many invalid emails or spam reports damage your reputation.   ✖️ Poor domain & IP reputation If your domain or IP has been flagged before, every email you send is at risk. How Maildoso protects your mailboxes from getting flagged ✅ Daily reputation monitoring Tracks your sender reputation in real-time, so you catch issues before they kill your campaigns. ✅ IP rotation to avoid spam filters Automatically switches sending IPs to prevent spam flagging. ✅ Daily inbox placement tests Checks if emails land in primary, promotions, or spam (their inbox placement is 95%+ !) ✅ Retire burned mailboxes early Identifies & replaces flagged mailboxes before they hurt deliverability. The real cost of ignoring email health: ⇢ 50% of cold emailers check deliverability only after campaigns fail. ⇢ Inbox issues take weeks to fix, slowing your pipeline. ⇢ Manual mailbox setup takes hours (Maildoso < 5 minutes) Cold email isn’t just about sending. It’s about sending smart. Most sales teams focus only on email copy and volume - but if your sender reputation is bad, none of that matters. Maildoso gives you the infrastructure to scale outbound safely, so your emails keep landing in inboxes while your competitors are stuck in spam. Get it here → https://buff.ly/hxAbjBu