Stakeholder Analysis Models

How to Create a Stakeholder Matrix That Works A well-defined Stakeholder Matrix (Power-Interest Grid) helps project managers focus their energy where it matters—on the right people at the right time. Here’s how to build one step-by-step: 1. Identify Stakeholders: ↳ List anyone who impacts or is impacted by the project—executives, sponsors, team members, vendors, customers, regulators, and end users. 2. Assess Power and Interest: ↳ Rate each stakeholder on: → Power – Their influence over project outcomes → Interest – Their concern or involvement in the project 3. Plot Them on the Power-Interest Grid: ↳ Categorize each stakeholder into one of four groups: → High Power / High Interest – Manage Closely: Keep engaged and involved in decisions → High Power / Low Interest – Keep Satisfied: Update periodically, maintain support → Low Power / High Interest – Keep Informed: Share progress, maintain engagement → Low Power / Low Interest – Monitor: Minimal updates, watch for shifts 4. Tailor Engagement Strategies: ↳ Communicate based on their position in the matrix: → Manage Closely: Frequent meetings, collaboration → Keep Satisfied: Strategic updates, occasional input → Keep Informed: Status reports, access to key info → Monitor: Light touch, reassess if needed 5. Keep It Updated: ↳ Stakeholder roles shift—review the matrix regularly and adjust your approach as needed. A Stakeholder Matrix isn’t a one-and-done document. It’s a living tool that helps reduce risk, improve alignment, and drive better results. How do you keep your stakeholders engaged and aligned?

🧭 Stakeholder Management Matrix — The Skill Procurement Professionals Don’t Talk About Enough Everyone teaches negotiation. Everyone talks about cost savings. But very few talk about people. And the truth is: A project doesn’t succeed because you made the lowest purchase order. It succeeds because the right people were aligned, informed, and on your side. Here’s a simple way to stop firefighting and start getting real cooperation: ✅ Step 1 — Map your stakeholders. Draw a small 2x2 grid. On one axis: How much power or influence they hold. On the other: How interested they are in the work you’re doing. You’ll end up with four types of stakeholders: 1️⃣ High Power + High Interest Keep them close. Update them proactively. Ask for their input before decisions. If they trust you, your work becomes 10x smoother. 2️⃣ High Power + Low Interest They can block or approve work quickly. Give short, crisp updates. Don’t overload them. 3️⃣ Low Power + High Interest These are your biggest supporters. They help you chase documents, move tasks, and gather information. 4️⃣ Low Power + Low Interest No need for long meetings. Just keep them informed at a high level. ✅ Step 2 — Change your communication style for each group. One email template will NOT work for everyone. Some want numbers. Some want timing. Some want reassurance. Some want proof. When you communicate the way they prefer.....resistance drops. ✅ Step 3 — Track them People change roles. Priorities shift. A friendly stakeholder today can become a bottleneck tomorrow. Revisit the matrix every month. Procurement isn’t just about buying wisely. It’s about managing people smartly. #procurement #supplychain #stakeholdermanagement #projectmanagement #vendorrelations #leadership #negotiation #businesscommunication #professionaldevelopment #procurementtraining

Three of my articles on Stakeholder Management Corner were recently published in PR Indonesia Magazine, issues 102, 103, and 104. The articles are titled "How to Prioritize and Map Stakeholders," "Stakeholder Engagement Strategies," and "Monitoring and Evaluating Stakeholder Engagement" and are part of the Stakeholder Management Series #11, #12, and #13. Highlight: The three articles are an integral part of the stakeholder management process, following an analysis of the identified stakeholders. In the stakeholder mapping and prioritization process, several criteria are required in each engagement method, such as based on the level of power or influence, level of interest, level of legitimacy, and level of urgency of the stakeholder to the company. There are also criteria for the level of influence of each stakeholder on other stakeholders used in the Stakeholder Influence Diagram mapping. Each of these mapping techniques usually results in recommendations on the priorities and forms of engagement required. For example, the Power vs Interest Grid method will produce 4 quadrants of stakeholder characteristics and the table recommends different forms of engagement, namely Collaborate or Empowerment, Involve, Consult, and Inform. Likewise, in the Saliency Model method, there are 8 types of stakeholders, namely Definitive, Dominant, Dangerous, Dependent, Dormant, Discretionary, Demanding, and Non-Stakeholder stakeholders, with different engagement methods for each type of stakeholder. The next step is to develop a Stakeholder engagement plan which is a structured process that helps organizations assess, and effectively engage their Stakeholders. The steps are 1. Establish a clear Purpose or Objective, 2. Develop an Engagement Strategy, 3. Allocate Resources, 4. Create a Communication Plan, 5. Define Roles and Responsibilities, 6. Establish Key Performance Indicators (KPIs), 7. Feedback Mechanism, 8. Monitor and Adapt, 9. Review and Report, 10. Document everything, and 11. Be Flexible. Several strategies can be developed related to stakeholder engagement, namely: Collaboration, Consultation, Involvement, Inform, Empowerment, Use of Influencers, Participation and Co-creation, Negotiation and Conflict Resolution, Advocacy, Capacity Building, Digital Engagement, Social Responsibility (CSR), and Sustainability Reporting. The next step is to Monitor and evaluate stakeholder engagement. In the monitoring phase, we actively collect information about stakeholders' thoughts, concerns, and feedback through in-person meetings, surveys, interviews, and other communication channels. In the next stage, evaluation, we will look at the picture to measure progress and assess the impact of the stakeholder engagement strategy. This should answer questions such as, "Did we meet the engagement objectives?", "Which strategies worked well?", and "Where do we need to improve our approach?" #PRIndonesiaMagazine #stakeholdermanagement

Initiating Process Group: Identify Stakeholders one-pager + FREE Stakeholder Register & Stakeholder Analysis P/I Grid templates! 👏 As I'm studying for the PMP I'm creating one-pagers, notes, and templates along the way. Repairs from Hurricane Beryl are still underway on my end; luckily I was able to connect to the internet long enough to get these wrapped up! 🌟Today is about the Initiating Process Group's 2nd process: Identify Stakeholders. (link to templates below) ➡What is a Stakeholder Register? A critical document that ensures effective stakeholder management and engagement. It contributes to the overall success of the project and captures info about each stakeholder such as: ✴Identification ✴Contact/Responsibility ✴Classification ✴Assessment/Analysis ✴Engagement ✴Management strategy ✴Historical data ✴Notes ➡What is a Power/Interest Grid? Used to categorize & prioritize stakeholders based on power (ability to influence the project) and interest (level of concern about project outcomes). Helps PMs tailor engagement strategies for different stakeholders to ensure project success. Typically P/I grids have four quadrants, each representing a combination of power/interest. Outline for each quadrant & engagement strategy: *May depend on organization/needs* ✴High P/High I (Manage Closely): Actively manage and engage. Keep informed, involve in key decisions, and ensure needs/concerns are addressed. ✴High P/Low I (Keep Satisfied): Keep satisfied by providing high-level updates and ensuring expectations are met. Avoid overloading with unnecessary details. ✴Low P/High I (Keep Informed): Keep informed about project developments. Provide regular updates and solicit feedback to maintain support and interest. ✴Low P/Low I (Monitor): Monitor with minimal effort. Provide updates as necessary, but do not invest significant resources in engagement unless power or interest levels change. ✳Stakeholder Register & Stakeholder Analysis P/I Grid freebie templates (Google Sheets): https://lnkd.in/gjxHE8E4 ❓Have something to add? Would something else be helpful? Please share feedback and let me know in the comments! 💗 No promises on the next content release due to storm damage...but I'll get them out ASAP. Thank you for the support and patience! 😎 Upcoming "one-pagers" and resources on the Planning Process Group, PMP mindset, and some surprises too! Follow along for more! Happy studying my friends! 🙌 _____ ♻ Like this post? Please react, comment, or repost! Hi, I'm Melissa- a Certified Scrum Master (#CSM) and Certified Scrum Product Owner (#CSPO) currently studying for the #PMP. I post about #ProjectManagement, #Agile, #education, #motivation, tips for #transitioningteachers, and everything in between. Follow or connect with me for more! 🙌 #PMP #PMPprep #PMPexam #Study #Studyresources #Processgroups #Initiating #IdentifyStakeholders #templates #Google #Stakeholder

Yesterday, I showed you the 7 capabilities that make great CFOs. Today? Let's master the foundation of Stakeholder Influence: 𝗞𝗻𝗼𝘄𝗶𝗻𝗴 𝘄𝗵𝗼 𝘆𝗼𝘂'𝗿𝗲 𝗮𝗰𝘁𝘂𝗮𝗹𝗹𝘆 𝘁𝗿𝘆𝗶𝗻𝗴 𝘁𝗼 𝗶𝗻𝗳𝗹𝘂𝗲𝗻𝗰𝗲. Most finance professionals treat all stakeholders the same. Big mistake. 𝗧𝗵𝗲 𝗠𝗲𝗻𝗱𝗲𝗹𝗼𝘄 𝗦𝘁𝗮𝗸𝗲𝗵𝗼𝗹𝗱𝗲𝗿 𝗠𝗮𝘁𝗿𝗶𝘅 - 𝗬𝗼𝘂𝗿 𝗜𝗻𝗳𝗹𝘂𝗲𝗻𝗰𝗲 𝗥𝗼𝗮𝗱𝗺𝗮𝗽: 𝗔 - 𝗠𝗶𝗻𝗶𝗺𝗮𝗹 𝗘𝗳𝗳𝗼𝗿𝘁 (𝗟𝗼𝘄 𝗜𝗻𝘁𝗲𝗿𝗲𝘀𝘁/𝗟𝗼𝘄 𝗣𝗼𝘄𝗲𝗿) The operational teams that just need the basics. Don't overwhelm them. Give them simple dashboards, not complex analyses. 𝗕 - 𝗞𝗲𝗲𝗽 𝗜𝗻𝗳𝗼𝗿𝗺𝗲𝗱 (𝗛𝗶𝗴𝗵 𝗜𝗻𝘁𝗲𝗿𝗲𝘀𝘁/𝗟𝗼𝘄 𝗣𝗼𝘄𝗲𝗿) Your finance team peers. They want details but can't greenlight decisions. Share insights regularly, but don't spend hours perfecting presentations for them. 𝗖 - 𝗞𝗲𝗲𝗽 𝗦𝗮𝘁𝗶𝘀𝗳𝗶𝗲𝗱 (𝗟𝗼𝘄 𝗜𝗻𝘁𝗲𝗿𝗲𝘀𝘁/𝗛𝗶𝗴𝗵 𝗣𝗼𝘄𝗲𝗿) The executives who can kill your project with one email. They don't want details; they want confidence. Give them headlines, not spreadsheets. 𝗗 - 𝗠𝗮𝗻𝗮𝗴𝗲 𝗖𝗹𝗼𝘀𝗲𝗹𝘆 (𝗛𝗶𝗴𝗵 𝗜𝗻𝘁𝗲𝗿𝗲𝘀𝘁/𝗛𝗶𝗴𝗵 𝗣𝗼𝘄𝗲𝗿) Your CFO. The CEO. Board members. These are your 𝗴𝗼𝗹𝗱𝗲𝗻 𝘀𝘁𝗮𝗸𝗲𝗵𝗼𝗹𝗱𝗲𝗿𝘀. Every interaction matters. 𝗛𝗲𝗿𝗲'𝘀 𝘄𝗵𝗮𝘁 𝗺𝗼𝘀𝘁 𝗳𝗶𝗻𝗮𝗻𝗰𝗲 𝗽𝗿𝗼𝗳𝗲𝘀𝘀𝗶𝗼𝗻𝗮𝗹𝘀 𝗴𝗲𝘁 𝘄𝗿𝗼𝗻𝗴: They spend 80% of their time on quadrant B (keeping peers informed) and 20% scrambling when quadrant D needs answers. Flip it. 𝗣𝗿𝗮𝗰𝘁𝗶𝗰𝗮𝗹 𝗮𝗽𝗽𝗹𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗳𝗼𝗿 𝘆𝗼𝘂𝗿 𝗻𝗲𝘅𝘁 𝗽𝗿𝗼𝗷𝗲𝗰𝘁: • List every stakeholder • Plot them on this matrix • Design your communication strategy accordingly 𝗘𝘅𝗮𝗺𝗽𝗹𝗲: Budget presentation coming up? - Quadrant A: Email summary - Quadrant B: Detailed deck they can review - Quadrant C: 3-slide executive summary - Quadrant D: Pre-meeting to align on decisions needed Stop treating the intern like the CEO. Stop treating the CEO like an analyst. Know your audience. Tailor your influence. P.S. Quick exercise: Think of your most important current project. Can you name which quadrant each stakeholder sits in? If not, that's your starting point. ---------- 🧑💼 I'm a partner at Business Partnering Institute 🆘 Need immediate help in your finance team, call us! 🤝 We help increase the influence of your finance team 🔔 To see more content, hit the bell on my profile 📘 Order our new book now: https://bit.ly/4h2P9AA 🧑🎓 Enroll in our LinkedIn course: https://bit.ly/4a5fB9l 📻 #FinanceMaster podcast: https://bit.ly/3NLSt73 📺 Follow us on YouTube: https://bit.ly/4bSBut6 📢 Join our WhatsApp channel: https://bit.ly/3WWGOrc 📄 Check out all our templates and cheat sheets here: https://lnkd.in/eC_zuCU4