Connect your Workday ATS to Recruiter

You can connect the Workday Applicant Tracking System (ATS) with LinkedIn Recruiter and ATS-Enabled Reporting via the LinkedIn onboarding widget so you can access real-time candidate data without switching platforms.

Important to know

For Apply Connect jobs to be wrapped to your dashboard, you need to Set up Automated Job postings.

Here's a tip

Activating RSC may involve enlisting support from your Workday integration or HRIS team. Please share this Workday Success Guide with them for a detailed activation walkthrough, including images and a video.

You’ll need to do the following actions, in sequence, to activate integrations in Workday. If you have more than one contract, you need to repeat the steps for each contract.

Step 1: Activate RSC in Workday
Step 2: Set up RSC integrations in Workday
Step 3: Set up import/export integrations in Workday and Recruiter
Step 4: View your reports in Workday

Before you begin

Review the following requirements so you can activate RSC in your ATS. Reach out to your internal IT team for help if needed.

Make sure you’re an admin in LinkedIn Recruiter and your ATS. You must have a Hiring Project Creator license with admin permission in Recruiter. See Available license and permission types in Recruiter for more information about permissions.
Remember your Recruiter dashboard name and contract ID. To find your dashboard name and ID, move your cursor over the profile photo on your Recruiter homepage.
Use a supported internet browser, such as Microsoft Edge, Firefox, or Chrome.
Use an incognito or private browser window.
Disable any settings that block third-party cookies or cross-site tracking. Reach out to your internal IT team if you need help disabling cookies/tracking.
If you have more than one contract, you'll need to repeat the following steps for each contract.

Important to know

You need to disable third-party (www.garudax.id) cookie blocking or content blocking for any widgets to render in your browser, regardless of the browser you use.

Step 1: Activate RSC in Workday

To activate RSC in Workday:

Follow the steps in the Workday Admin Guide to make sure you have the right Integrations Systems User permissions in Workday to activate an integration. You’ll need Workday Admin access to view this guide.
In Workday, launch the Edit Tenant Setup Recruiting task to enable LinkedIn Recruiter System Connect. If you can’t find this task, search in the Workday search bar at the top of the page.
Click Configure LinkedIn Integrations to initiate the setup.
Accept the Terms and Conditions agreement.
Optional: If you would like to set up 1-Click Export, follow the steps in “Set Up Integration System for LinkedIn One-Click Export” section in the Workday Admin Guide.

Step 2: Set up RSC integrations in Workday

Once you have accepted the Terms and Conditions agreement, the LinkedIn onboarding widget will appear. You can activate integrations in one instance, across all packages, within the LinkedIn onboarding widget. Follow the steps below to enable RSC integrations in Workday.

An image of the LinkedIn onboarding widget

Here's a tip

If an integration package or feature is disabled, it's likely your ATS is currently not offering it, or you don’t have permission to adjust this package. Check with your ATS to ensure all features are enabled or to request an integration.

Important to know

The default access level for the Recruiter System Connect integration is set at the contract level. The default access level for ATS-Enabled Reporting is set at the company level.

To set up RSC integrations in Workday:

In the LinkedIn onboarding widget, click the Choose integrations button.
Click the checkbox next to Recruiter System Connect to enable Recruiter System Connect.
- Note: ATS-Enabled Reporting is automatically selected by default. You can deselect this if you want to opt out of ATS-Enabled Reporting.
Click Save changes.
- If the connection is taking too long, click Notify ATS to refresh the connection.

RSC is now activated in Workday.

Step 3: Set up import/export integrations in Workday and Recruiter

Sync data between Workday and Recruiter

Once you see that RSC appears as Activated in your current contract, follow the steps below to set up the import/export integrations so data can sync between Workday Recruiting and LinkedIn Recruiter.

Note: Every system based on the import template can be configured with only one LinkedIn contract. If you have multiple contracts, you need to create multiple integration systems in Workday and configure each individual system.

Set up export integrations to send data from Workday to Recruiter

If you’ve enabled Recruiter System Connect with Workday, you will need to perform an additional step to sync historical candidate and application data to LinkedIn. To ensure an optimal experience, we strongly recommend syncing a minimum of two years of historical data from Workday to LinkedIn. This ensures that all relevant context on candidates and applications from Workday is made available in LinkedIn Recruiter via RSC features and reports.

For instructions on how to initiate historical data sync from Workday, please refer to Step 4 under "Steps: Set Up Outbound LinkedIn Recruiter System Connect" in the Workday Admin Guide. Note: You’ll need a Workday Community login to access the Workday Admin Guide.

We recommend running this integration on a monthly increment for the initial sync so the sync is performed one month at a time. When the integration is complete, flip to “real time” syncing.

Set up import integrations to send data from Recruiter to Workday

To set up import integrations, follow steps outlined in the Workday Admin Guide under "Set up Inbound LinkedIn Recruiter System Connect Integration".

Once you complete the configuration steps above, RSC is active in Workday and data can now flow between LinkedIn and Workday. Note: If data doesn’t appear to be syncing, make sure to allow time for the data to sync (approximately 20 minutes on average), then check back on activation status.

Test the RSC integration

You may test your RSC integration by following the Testing Recruiter System Connect (RSC) guide. You’ll need to reactivate and reconfigure the RSC integration each time you move from a test environment to another environment (i.e., Preview -> Sandbox –> Production), including from one test environment to another test environment. If you need to test in two Workday test environments at the same time, that is okay; however, before moving to Production tenant in Workday, RSC should be deactivated in all testing environments. Please see the Testing Recruiter System Connect (RSC) guide for more details.

Step 4: View your reports in Workday

To manage your reports in Workday:

Go to the Configure Profile Group template and add LinkedIn Data for Candidate Profile as your Profile Group, then click OK.
Select the Display in Profile option.
To add existing reports, click the Add button and select Allowed Reports from the dropdown.
Select LinkedIn Profile, then select Allowed Reports, then select InMail History.

Important to know

This feature is currently in beta for Workday. If you experience any data inconsistencies, contact LinkedIn Support.

Access reports to better understand your sourcing and hiring activities across your entire funnel.

You’ll need to do the following actions, in sequence, to activate ATS-Enabled Reporting in Workday.

Step 1: Connect LinkedIn Recruiter to Workday (Note: if RSC is already enabled, continue to Step 2)
Step 2: Activate ATS-Enabled Reporting in Workday

Before you begin

Review the following requirements so you can activate the integration in your ATS. Reach out to your internal IT team for help if needed.

Make sure you’re an admin in LinkedIn Recruiter and your ATS. You must have a Hiring Project Creator license with admin permission in Recruiter. See Available license and permission types in Recruiter for more information about permissions.
Remember your Recruiter dashboard name and contract ID. To find your dashboard name and ID, move your cursor over the profile photo on your Recruiter homepage.
Use a supported internet browser, such as Microsoft Edge, Firefox, or Chrome.
Use an incognito or private browser window.
Disable any settings that block third-party cookies or cross-site tracking. Reach out to your internal IT team if you need help disabling cookies/tracking.

Important to know

You need to disable third-party (www.garudax.id) cookie blocking or content blocking for any widgets to render in your browser, regardless of the browser you use.

Step 1: Connect LinkedIn Recruiter to Workday

To activate ATS-Enabled Reporting in Workday, follow the steps above to activate RSC, a prerequisite for ATS-Enabled Reporting. If you have already enabled RSC, proceed to Step 2: Activate ATS-Enabled Reporting in Workday.

Step 2: Activate ATS-Enabled Reporting in Workday

Once you have configured the RSC integration using the steps outlined above, set up ATS-Enabled Reporting following the steps outlined below.

You can connect your Applicant Tracking System (ATS) with the Recruiter System Connect (RSC) integration, so information from one platform is viewable in the other.

As an admin, you can activate the ATS-Enabled Reporting integration. ATS-Enabled Reporting includes two reports: ATS-Enabled Hiring Funnel report and ATS-Enabled Source report. These reports provide a unified view of cross-platform hiring activity, including insight into hiring funnel stages and industry benchmarks that are only available on LinkedIn.

You can enable the ATS-Enabled Reporting integration when you activate RSC and set up the integration with your ATS.

To activate ATS-Enabled Reporting as you set up the integration with your ATS:

Navigate to the LinkedIn onboarding widget in your ATS and click Choose integrations.
Click the checkbox next to Recruiter System Connect to enable Recruiter System Connect.
- Note: ATS-Enabled Reporting is automatically selected by default. You can deselect this if you want to opt out of ATS-Enabled Reporting.
Click Save changes.
- If the connection is taking too long, click Notify ATS to refresh the connection.

To activate ATS-Enabled Reporting in Recruiter after integrating your ATS:

Move your cursor over your profile on your Recruiter homepage and select Product settings from the dropdown.
Click ATS integration on the left rail.
Next to Workday, click Edit.
Under the ATS-Enabled Reporting Settings section, select Activate Reporting feature for all contracts in your company.
Click Save.

ATS-Enabled Reporting is now activated in Workday.

Here's a tip

Once you've enabled ATS-Enabled Reporting, register for the Interpret the ATS-Enabled Hiring Funnel and Source Reports course in the LinkedIn Learning Center to learn how to interpret the report.

Who can use this feature?

We’re gradually making this feature available, and you might not have access to it at this time.

Here's a tip

Activating Apply Connect may involve enlisting support from your Workday implementer or HRIS team. The guided workflow in LinkedIn Recruiter will provide them with a detailed step by step activation walkthrough.

Important to know

To authorize Apply Connect with Workday, you must be both a Recruiter admin and a Workday Recruiting admin.

You’ll need to do the following actions, in sequence, to activate Apply Connect with Workday in Recruiter.

To enable Apply Connect in Recruiter:

Move your cursor over your profile picture on your Recruiter homepage and select Product settings from the dropdown.
Click Manage integrations on the left pane.
Navigate to the Apply Connect section.
Find your company card and click Activate.

You will need to follow our guided activation workflow to authenticate your credentials and grant permissions to complete authorization.

Once the authorization is done, the data sync process will begin. Please note that it can take up to 24 hours for data sync to complete. You can check the status of your integration on the Manage Integrations tab.

For more detail on activating Apply Connect with Workday, see the Apply Connect for Workday integration FAQ in the Learn more section below.