From the course: Microsoft Copilot Essentials by Microsoft Press

Teams chat summarization and message drafting - Microsoft Copilot Tutorial

From the course: Microsoft Copilot Essentials by Microsoft Press

Teams chat summarization and message drafting

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Teams channels move fast and catching up after time away can feel impossible. This learning objective shows you how Copilot helps you stay current in busy chats without reading every message. Teams channels are where work happens in real time, but they also generate overwhelming amounts of messages. Copilot helps you catch up without reading everything. Ask CoPilot what you missed in any channel or group chat. Open the CoPilot pane in Teams and ask, What did I miss?, or, Summarize this channel. CoPilot reads recent messages and gives you the highlights. Specify time ranges. Today, this week, since Monday, past 7 days. You can narrow the scope to match your needs. If you are out for a day, ask about today. If you are on vacation, ask about the past week. adjusts the summary accordingly. Copilot highlights decisions, mentions of you, and key discussions. The summary prioritizes what matters. If someone mentioned you by name or if a decision was made, Copilot surfaces that. You see the signal, not the noise. File summaries let you understand shared documents without opening them. When someone shares a Word document in chat, Copilot can summarize the key points right there. have to open the file to understand what it contains. This works on desktop and mobile. Copilot can analyze content shared on screen during meetings. If someone shares their screen during a Teams meeting, Copilot can summarize or answer questions about the shared content. For example, ask which products had the highest sales about a shared spreadsheet, and Copilot responds based on what's visible. Pro Tip! Northwind Traders created a team norm. Before posting in a busy channel, check Copilot's summary to see if your question was already answered. Redundant messages dropped by 40%. Copilot doesn't just help you read team's messages, it also helps you write them and even collaborate with AI as a team. Ask Copilot to help draft messages for any chat or channel. In the Compose box or through the Copilot pane, describe what you want to say. CoPilot generates a draft you can edit and send. CoPilot suggests responses based on conversation context. If you're replying to an ongoing discussion, CoPilot reads the thread and suggests relevant responses. This works especially well for quick acknowledgments or straightforward answers. Teams mode lets you turn individual CoPilot chats into group collaborations. When you're working with CoPilot and want to bring coworkers into the conversation, you can start a group chat. Choose which copilot messages to share with the team, brainstorm together, and get AI suggestions as a group. Facilitator agent tracks agenda progress and pings late attendees. When you share an agenda in the meeting chat, Facilitator recognizes it and generates a progress bar. It can also ping meeting invitees who've been mentioned but haven't joined yet, and even draft documents during the meeting. Review and personalize before posting to keep your voice. Copilot drafts, you decide. Read what Copilot generates, adjust the wording to sound like you, and add details Copilot might have missed. Your team should hear your voice.

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