Executive Assistant

Job description

Our client, a leading global alternative asset manager, is seeking a highly polished Executive Assistant with a strong business partner mindset to support a senior Partner on their global leadership team in a true 1:1 capacity. This is a high-visibility, high-impact role requiring professionalism, discretion, and the confidence to operate alongside top-tier leadership in a fast-paced investment environment.

This position is in-office 4 days per week and offers a competitive base salary of up to $145K, plus paid overtime and a discretionary bonus.

Responsibilities

• Schedule and coordinate meetings, conferences, and off-sites with precision and efficiency.
• Manage a complex, ever-evolving executive calendar, balancing competing priorities and stakeholder needs.
• Coordinate detailed domestic and international travel, including conferences.
• Prepare comprehensive, accurate itineraries and ensure all travel logistics and documentation are seamless.
• Draft and edit agendas, correspondence, presentations, and other executive materials.
• Oversee expense reporting and invoice processing while proactively identifying opportunities to streamline processes and improve efficiency.

Qualifications

• 7+ years of executive support experience within financial services, preferably supporting senior leadership in a 1:1 capacity.
• Professional presence, sound judgment, and the gravitas to interact confidently with executives and stakeholders at all levels.
• Proactive, solutions-oriented mindset with strong ownership and accountability.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Strong attention to detail and commitment to delivering high-quality work.
• Experience with expense management tools (e.g., Concur) and complex travel coordination.